September 9, 2026

6:30 PM, Main Office Conf Room, Chaska HS

Open Items 

• New/Upgraded Emails: A new booster email address has been created. Utilize  these accounts going forward so our minutes and actions are captured for accurate  record keeping. 

• Jay from Premium Waters needs to be updated with the new address to ensure invoices are received correctly.

• Volunteer T-Shirts:

  • Design & Color: The group reviewed several designs, favoring a large hawk corner design and a baseball-style lettering option. Yellow was preferred over purple for better visibility. The back will read "Volunteer."

  • Quantity & Cost: 17 shirts are needed for the board and leads. The group decided to order 24 for cost eƯiciency, with a cost ceiling of approximately $330-$384.

  • Next Steps: Design options presented at meeting, feedback received from Board Members.

    • Quotes will be sought from Ameriprint and another potential printer.

Action Items

1. Wellness/Journaling Club: The board reaffirmed its decision from the previous year to fund the therapy rabbit visit for the Journaling Club. The payment of $500 will be. executed.

2. Fall Conference Meals/Snacks: The board discussed providing snacks for the parent-teacher conferences on October 13 and 29.

   1. Budget: A hard cap of $500 was set for both nights combined.

   2. Action: The group will first send out a request for monetary donations from parents. The booster club will cover any remaining costs. The board will also contact Chanhassen High School to learn about their successful fundraising model for a similar event.

3. Golden Kitchen Fundraiser: Booster Board declining this opportunity. The consensus was to allow the Activities department or individual teams to pursue it if they wish.

Financials Update (Adam)

• Current Standing: The club has approximately $90,000 in the bank, with $83,500 earmarked for various commitments, leaving an available balance of about $6,500.

•  Outstanding Items:

  • A check for a scholarship winner has not been cashed. Will reach out to recipient and figure out way to proceed

  • Vendor payments (e.g., Coke, Performance Foods) should be made via direct bank transfer, not credit card. Require receipts for reconciliation with this vendors.

  • Chik fil A & Little Caeser’s purchases: Provide Spreadsheet (Quantity per Event ordered) to reconcile these items.

  •  Booster debit cards are still in a legal review process.

Memberships Update (Jess)

• Sales are currently down compared to the previous year (16 packages sold vs. 23). The group hopes sales will increase with upcoming home football and volleyball games.

Concessions Update (Carrie & Jason)

• Grill Status: The grill was repaired over Labor Day weekend. However, given its age and improper storage in previous years, the burner tubes may need replacement after this football season. The group discussed internally assessing a "sustainment fee" of $200-$250 per event to fund an eventual replacement (ie ensure hot-dog / hamburger price incorporates this into cost and margins from sales).

• The woodshop class will build a storage shed for the grill, with the boosters funding the lumber. Storage shed placement (TBD) vicinity Visitor Concession shed.

• Health Code Compliance: An old (2018) health inspection report noted that food must be sold from inside the concession stand. The current practice of selling grilled items from outdoor tables may be non-compliant.

  • Immediate Actions: The group agreed to use tablecloths on outdoor serving tables, have sanitation spray available, use warming bags for food, and move the grill to a less congested area.

  • Long-Term Action: Jason will research current health code standards.

• Equipment: The double-door cooler is being replaced with a large single-door unit, resulting in a loss of about 80 bottles of capacity. Overflow will be managed using the walk-in cooler.

• Inventory & Pricing: To manage limited freezer space, the group will order supplies in smaller increments (ie by the month vs by the season). Prices for pizza, hot dogs, and burgers will be increased to $5 to align with competitor pricing.

• New price placards to be ordered this week.

Hawk Shop Update (Donita)

• Sales: The Hawk Shop has generated approximately $11,000 in sales over two openings since back-to-school night.

• Staff Discount: The 25% staƯ discount was very successful. The board voted to extend the 25% discount to all district staƯ year-round, including on sale items. Carrie will provide this information for the staff newsletter.

• Reorders: An order to restock the popular light purple hooded sweatshirt (up to~$2,000) was approved.

Communications Update (Jess)

• Board positions on the website have been updated. The next step is to create a page for open positions.

• Mission Statement (Draft) and Duty Positions (Draft) reviewed at meeting; will go to formal vote at next Booster Meeting in October prior to updating website.

Summary of Next Steps

• Evaluate and select T-shirt designs based on Board Member feedback; share results with Booster Board and then solicit quotes.

• Distribute staff discount information for the district newsletter.

• Contact Chanhassen High School regarding their conference snack fundraiser.

• Research current health code standards for outdoor food service.

• Coordinate with the woodshop teacher on dimensions for the new grill shed.

• Create new concession price placards

• Post a volunteer request on Instagram for the next football game.

• Vote on Booster Mission Statement (October)

• Vote on Booster Executive Board Duties & Positions (October)

1. Adjourn: 7:35 pm